For experiential companies

Vendors, deposits, install days,
and the budget around them.

Plero keeps experiential companies organized around the live moment and everything around it: estimate, venue, vendor, crew, deposit, invoice, and wrap report.

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What this is

Experiential work has real-world consequences.

A launch event, pop-up, installation, or activation has vendors, permits, talent, deposits, deadlines, client approvals, and a hard live date.

Plero connects the estimate, project, vendor bills, staffing, invoices, and reports so the business side stays as coordinated as the event itself.

The live date stays clear and the numbers stay attached.

Opportunities

See what could land before calendars fill.

Track activations, pop-ups, launches, and installations by stage, value, close date, and producer so staffing needs appear early.

Move the Botanical pop-up to scoping and flag the install week before the production calendar gets crowded.

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Estimates

Venue, build, vendor, and staffing in one bid.

Experiential estimates can hold fabrication, permits, rentals, staffing, travel, contingency, and client approval in one structure.

Build the retail launch estimate with install labor, florist, rentals, signage, and 15% contingency.

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Chloe in the work

Ask Chloe inside the same Plero shell.

The chat is not separate from the system. It reads the same client work, money, scope, and team context shown on the page.

Chloe
Harbor Botanical install week: what needs attention before I brief the team?
search_clients0.3s
Harbor Botanical has the spring pop-up active, $42,000 open, and a $128,000 fabrication-plus-staffing estimate submitted. Northline Fabrication has an $18,000 deposit submitted, so vendor approval is the first install-week move.
ClientHarbor Botanical
ProjectHarbor Spring Pop-Up
EstimateFabrication + Staffing - $128,000
PipelineHarbor Summer Pop-Up - proposal
BillNorthline deposit - $18,000 submitted
Build install-week briefHarbor scope, open balance, pipeline, and fabrication depositPulls pipeline, estimate, project, and bill details into one brief.
I would approve or resolve the fabrication deposit first, then brief the team with the live pop-up, open balance, and summer proposal in view.
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Live work

Run toward the event date with one source of truth.

Projects keep install day, vendors, milestones, budget, approvals, and invoices visible until the event wraps.

Open the Harbor pop-up and see deposit paid, rentals pending, staffing confirmed, and client review tomorrow.

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Vendors

Vendor bills against the activation.

Rental houses, fabricators, florists, venues, installers, and contractor bills stay attached to the project budget and approval flow.

Approve the fabrication bill only after it matches the signed estimate and deposit schedule.

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The win graduates

The signed contract turns the bid into the build.

The activation moves through New Business — Pipeline, Estimates, Contracts — in the order the deal actually moves. When the contract signs, the engagement graduates into Projects with its story intact: the fabrication estimate, the deposit schedule, the venue notes. Nothing re-enters. Nothing starts blank.

Harbor Botanical signs the pop-up and the project opens with the $128,000 scope, install dates, and vendor plan already attached.

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The tier

Most experiential companies need Ultra.

Experiential work usually has vendors, contractors, and project-based payables. Ultra opens the talent and bill workflow that keeps live work controlled.

Billing cycle

Save up to $240/yr

Full pricingCompare features

The won work

Launch

For freelancers and small creative companies running the work they have won — clients, projects, contracts, invoices, and the portal clients return to.

$29/mo

Billed annually

Included at this tier

Client Portal

ClientsProjectsInvoicesContractsClient PortalChloe

Best for: Small creative companies delivering won work and getting paid.

Client and contact management with branded portal
Project tracking with budgets and status
Professional invoicing with PDF downloads and manual payment tracking
Contract templates and e-signatures
Expense and service tracking
Recommended

New business

Scale

For creative companies pitching new work: leads tracked in the pipeline, estimates priced from real numbers, approvals through the client portal.

$59/mo

Billed annually

Included at this tier

Pipeline + Estimates

Everything in LaunchPipelineEstimatesEmail brandingMore Chloe usage

Best for: Active creative companies pitching and scoping new business.

Pipeline and opportunity tracking
Estimates with bid templates and Chloe review
Estimate sharing, revisions, and approvals through the client portal
Estimate-to-project workflows
Estimate-to-invoice conversion

Talent OS

Ultra

For creative companies that bring freelancers, collaborators, or part-time talent into the work every month.

$129/mo

Billed annually

Included at this tier

Talent OS

Everything in ScaleTalent OSUnlimited contractorsFull Chloe usage

Best for: Creative companies with a recurring roster of freelancers, collaborators, or part-time talent.

Unlimited contractors, no per-seat fees
Contractor onboarding and profile management
Assignments and project allocation
Branded talent portal that matches your company
Contractor invoices and bill management
Time tracking and document management
For your work

Different company shape, same operating core.

For your work

Photographers

Plero keeps the whole photography company in one place: clients, usage terms, day rates, retouching, invoices, and the people who help deliver the work.

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For your work

Small shops

Plero keeps small shops organized around how the work actually moves: discovery, concept, system, application, retainer, handoff, collaborator.

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For your work

Freelancers

Plero keeps the two sides of a freelance career straight: who pays, who the work is for, what brand it belongs to, and what is still outstanding.

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For your work

Agencies

Plero gives independent agencies one place for work in motion: pipeline, estimates, projects, producers, contractors, invoices, and margin.

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For your work

Production companies

Plero keeps production companies organized around the actual job: estimate, client, crew, vendors, deposits, invoices, approvals, and wrap.

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For your work

Content shops

Plero gives content shops one place to run the cadence: scopes, recurring services, approvals, contractors, invoices, and client reporting.

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For your work

Digital creators

Plero gives creator-led studios one place for the business around the audience: sponsors, content packages, launches, collaborators, invoices, contracts, and reporting.

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For your work

Motion teams

Plero keeps motion and post-production teams organized around the delivery path: estimate, phase, revision, specialist, approval, invoice, and profit.

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Questions

What experiential companies ask before they move into Plero.

Specific answers for this kind of work, so the page is useful before anyone starts a trial.

Can experiential companies migrate vendors, projects, and invoices?

Yes. Plero supports CSV/XLSX migration with mapping, validation, and review before import. Experiential teams can bring over clients, activations, invoices, vendors, contractors, and historical job costs in stages instead of rebuilding the operating system manually.

How does Chloe help before a live date?

Chloe can answer from the project, estimate, invoice, vendor, and bill data already in Plero. Ask which deposits are still open, what vendors are attached, where the budget stands, or what needs attention before install day.

Can producers use Plero through Claude or ChatGPT?

Yes. Connect Plero to compatible AI clients including Claude, ChatGPT, Cursor, and Codex. If your team already scopes, recaps, or plans activations in an AI client, Plero context can move with that work.

Can Plero help forecast staffing before an activation lands?

Yes. Pipeline tracks opportunities by stage, value, close date, and producer so staffing pressure shows up before the calendar is already full. Once the work is live, projects keep vendors, milestones, budget, approvals, invoices, and bills connected.

The soft landing

Two minutes to a running studio.

Name your studio, set your invoice and signing identity, activate Chloe, make your first move — a two-minute setup wizard, then four hands-on Meet Chloe missions that put her to work on your real data.

You don’t configure Plero. You step into it.

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Free trial

Bring over the activations, vendors, deposits, and live dates.

Start a trial with active event calendars, vendor spend, and projects that cannot afford scattered operations.

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